Communication Materials

Communication Materials


Administrative Materials

2017 Designed Wellness Incentive Plans – this document provides details on the current incentive plan options. At your firm’s renewal each year, you have the opportunity to select a new incentive plan for the upcoming program year.

Eligibility Template – We require an eligibility file (census) of all individuals that should be made eligible to participate in the Designed Wellness program. This template can be used for the initial eligibility file or to add new participants to the program during the year. Please contact Lindsay with changes or if you would like a current copy of your firm’s file.

Specific Activity FileThis file can be used to award monetary credit towards an individual’s yearly Designed Wellness incentive for their participation in any “in-house” wellness activities that your firm offers. Examples of “in-house” wellness activities include, but are not limited to: Lunch & Learns, 5Ks, wellness challenges, health fairs, and charity events. We upload completed specific activity files to the web portal each quarter. Please see the below FAQ document for more details on the file.

Specific Activity File Template – Quarterly file to submit for credit of local firm activities.

Specific Activity File FAQ Doc – answers questions regarding the SAF document as well as contains important dates to remember.

Privacy Statement – ACEC Life/Health Trust is committed to protecting the privacy of personal health information shared while participating in the Designed Wellness program. This document details our privacy practices and would be a good piece to share with those concerned over privacy.

Implementation Materials

Ready Set Go Emails – these emails can be sent out to employees leading up to your launch. For example, you can send one our each week or every few days leading up to your launch.

Pre-Launch Email – this email was created for you to send out before your official launch of the program. This can be used instead of or in addition to the Ready, Set, Go emails. Note: to copy and paste over the header and footer, you will need to right click on that area.

Launch Emails – these emails will automatically be sent out by the RedBrick web portal if your firm provided email addresses for participants. You can also use these hard copies if you prefer to distribute them on your own and we recommended using the subject line: Cash in on real rewards with the new Designed Wellness partner- RedBrick Health. You will need to double click on the header and footer images to cut and paste into the email message. $100 Plan Email, $150 Plan Email, $200 Plan Email

July New Hire Emails– if you add new employees or spouses after your initial launch, they will automatically receive this new hire email if an email address was provided on the eligibility file. If an email address is not provided you can use these copies and send them out on your own: $100 Plan New Hire Email, $150 Plan New Hire Email, $200 Plan New Hire Email

Introduction to Designed Wellness Powerpoint – this presentation can be used to inform employees about all aspects of the program. You may want to put a copy of this presentation on your Intranet.

Launch Meeting Poster – if you are planning to schedule an employee meeting to announce this program, you can use this poster to promote your event.

Employee Wellness Letter – this is a general introductory letter that you can mail to employees’ homes or provide hard copies to them during the implementation process. This would also be a good document to include in your new hire packet. The below “details sheet” or the “program guide” are meant to be included as a supplemental piece to this letter. Also, if you want to try to engage spouses in the program, you can include this flier in your mailing that asks them if they would like to sign up for future wellness emails from you: Obtain Spouse Email address flier

Details Sheet – this document provides a thorough overview of the program. It explains every aspect of the program and how to complete the requirements. $100 Plan Detail Sheet$150 Plan Detail Sheet$200 Plan Detail Sheet

Rewards Chart- this document only provides a summary of your incentive place: $100 Plan Rewards Chart$150 Plan Rewards Chart$200 Plan Rewards Chart

Home Stretch emails- this document provides 3 emails to use near end of the program year $100 Home Stretch emails$150 Home Stretch emails$200 Home Stretch emails

Program Guides – this document was customized for each incentive plan and serves as a nice introduction to the new program features. The appropriate program guide for your incentive plan, will be included as an attachment to the launch email (if being sent out by the web portal. Details are included for the new program aspects (online health journeys, health coaching, track or sync physical activity, and health challenges) $100 Plan Program Guide$150 Plan Program Guide$200 Plan Program Guide

Mobile App Flier – this flier can be shared with your employees to get started using the mobile app on their smartphones.


Additional promotional materials:

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Employee Guides

How to: Registration – this guide gives step-by-step instructions on how to register an account on the Designed Wellness web portal (in partnership with RedBrick Health).

How to: Bookmark the Designed Wellness Website – this guide explains how to correctly bookmark the Designed Wellness web portal on your internet browser. There can be potential issues with logging into an account if the page is bookmarked incorrectly, so we recommend passing this along to all employees and spouses with the registration guide.

How to: Complete the Health Assessment– this guide gives step-by-step instructions on how to complete the online personal health assessment.

How to: Set Up a Health Screening – this guide gives step-by-step instructions on how to sign up for a screening event either on site or with a Community Access Provider on the Designed Wellness web portal.

How to: Sync Physical Activity Tracking Devices and Apps – this guide gives step-by-step instructions on how to sync a physical activity tracking device or app on the Designed Wellness web portal.  Compatible devices include: FitBit, Garmin, FitBug, Jawbone, MapMyFitness, Moves, Runkeeper, and Withings.

How to: Manually Track Physical Activity – this guide gives step-by-step instructions on how to manually track physical activity (without a tracking device or app) on the Designed Wellness web portal.

How to: Sync Apple Watch – this guide gives step-by-step instructions on how to connect your Apple Watch on the Designed Wellness web portal.

How to: Complete a Journey – this guide gives step-by-step instructions on how to start a journey opportunity in the Designed Wellness web portal.

2017 Monthly Communications

Challenge Materials

Spring into Action Challenge (May 1st – June 12th)



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Spring into Action FAQ Document

If you have any questions or need assistance with the management of Designed Wellness, please contact the Manager of Wellness Programming and Services, Lindsay Simone: by email or phone:

For more info 469-287-5527

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